Hire Contract for Regular Users
The Hire Contract describes the terms and conditions under which you may hire the Kūaotunu Hall. Please read it carefully.
1. HIRER
You must be 18 years or older to hire the hall. You may not sub-let the hall without the permission of the Kūaotunu Hall Committee.
2. BOOKINGS
The Kūaotunu Hall Committee reserves the right to vary, cancel or refuse any booking, with reasonable notice, without giving any reason. Deposits paid will be refunded in this instance.
3. KEYS
You can retrieve a key to the hall from the lockbox for each event, or alternatively you can request to be supplied with a key, in which case a charge of $10 for the key will be added to your first invoice.
All keys remain the property of the Kūaotunu Hall Committee, and an extra charge of $25 is payable if you do not return the key upon ceasing to hire the Hall.
4. INVOICING
Invoices are issued monthly and are payable within 10 days.
5. CALENDAR
You must let the Kūaotunu Hall Committee know about any changes to your scheduled hire periods so that the Hall Calendar can be updated accordingly.
Unless at least 24 hours’ notice has been given via email, any hire period that was not used will be invoiced as if it had been used.
6. HALL USAGE
No smoking is permitted inside the hall (smoking is however permitted outside).
No naked flames (including candles) or glitter are permitted inside the hall.
No posters, flyers or stickers are permitted to be affixed to any part of the property, or displayed in the grounds outside, unless prior arrangement has been made with the Kūaotunu Hall Committee.
No nails, screws, hooks, tacks etc are permitted to be driven into any part of the building, including the flooring, for any reason whatsoever without the express permission of the Kūaotunu Hall Committee. Similarly sellotape must not be affixed to the walls or floor, we suggest you use bluetack instead.
The glass or frame of the Kūaotunu 1891 rugby banner hanging on the back wall must NOT be touched.
Any furniture or equipment brought into the hall must be suitably protected to prevent damage to the floor.
Hall furniture must remain inside the hall and is not to be used or left outside.
No alteration to the electrical wiring system is to be permitted, arranged or undertaken under any circumstances.
You must allow access to any member of the Kūaotunu Hall Committee, authorised members of the Thames-Coromandel District Council or the NZ Fire Service at all times.
7. SIGNAGE
Signs advertising an event at the hall may be displayed outside the hall only while your event is in progress (special community-wide events may put signs up 2-3 days beforehand).
Banners may be attached to the hall railings, so long as no screws are used or any other method that results in damage to the railings.
8. FIRE SAFETY
You must keep exits (the front door, the side door, the door into the back storeroom, and the storeroom doors) clear at all times.
Before your first hire period, and annually thereafter, you must read the Kūaotunu Hall Fire Warden Duties document and sign to show that you have understood this.
9. LIABILITY
You will be liable for any damage done to property through the act of yourself and / or any other person who you have permitted to be in the Hall building or on the Hall’s land or to utilise the Hall’s furniture during the period of your hire.
The Kūaotunu Hall Committee will not be liable for any loss occasioned through accident, or failure of the lighting or power.
10. CLEANING
You must leave the hall and facilities in a clean and tidy condition (brooms, mops and a vacuum cleaner can be found in the back storeroom, and cleaning supplies can be found in the kitchen cupboards under the sink).
Sweep all floors.
DO NOT CLEAN the glass or frame of the Kūaotunu 1891 rugby banner hanging on the back wall.
If the kitchen was used during your event:
Wipe down all surface areas in the kitchen including the fridge, oven and cook top.
Wipe out the shelves in the fridge.
Empty the rubbish bin and replace the bin liner (there is a box of these on the kitchen shelf).
11. LOCKUP
You must ensure that you lock the hall if you are going to leave it unattended for any period during your hire.
After each hire period, please:
Stack the chairs and pews, and return the tables to their original position, according to the plans on the hall noticeboard and in the back storeroom.
Turn off the water pump in the kitchen.
Turn off the heaters and/or the heat pump in the annex (if used).
Open all curtains.
Close and lock all windows.
Turn off all lights.
Close and lock all doors and fire exits.
If you do not have your own key, return the key to the lockbox and ensure that the lockbox is locked.
Thank you for respecting our precious hall
Last Updated January 2023
Kūaotunu Hall
12 Black Jack Rd
Kūaotunu
Whitianga 3592
Charitable Entity CC48231